Job Description
The Executive Assistant will work in collaboration with the Assistant to the Chief Operations Officer to provide administrative support to Air Transat's senior management. The incumbent will have the ability to multi-task in a fast-paced environment while meeting tight deadlines. He/she will be responsible for managing calendars, drafting minutes, translating, and formatting various documents as well as ensuring the follow-up of certain files. Attention to detail and collaboration are fundamental principles that will drive the work of the incumbent on a daily basis.
Your main responsibilities in this role include the following:
Duties and Responsibilities
Provide excellent administrative support to senior management and proactively address the day-to-day needs
Calendar management (managing scheduling conflicts, sending invitations, organizing meetings)
Prepare expense reports in the Concur system
Provide support for meetings (room reservations, catering orders, minutes, etc.)
Coordinate business travel arrangements with our travel agency
Writing and translation of letters and e-mails while maintaining discretion and confidentiality
Participate in the organization of events on occasion
Replacement of the Assistant to the Chief Operations Officer when required
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