Job Description
Position assists the Technical Operations division in the administration and coordination of day-to-day business operations. A skilled and responsible administrative position requiring attention to detail and communication skills working with a large company where separation of duties for internal control is necessary.
Duties and Responsibilities
Your main responsibilities in this role include the following:
Assist Staff VP in day-to-day operations, including the coordination and management of meetings and schedules, email management and other general office duties.
Coordinate meetings, including booking rooms, teleconferences, preparation of materials and binders.
Coordinating travel arrangements
Assist Executives with preparation of presentations and document development
Manage and route incoming calls accurately and efficiently.
Maintain calendars of 3 Executives
Attend and participate in required staff meetings, and maintain accurate notes during meetings.
Maintain a positive and professional demeanor.
Maintain a positive and professional workspace(s).
Work independently and within prescribed schedule restrictions of position.
Assist with coverage of Receptionist for lunch and vacation coverage.
Handle day-to-day operations and specific tasks in a fast-paced environment
Other duties as assigned
Job Requirements
Airline/transportation industry experience a plus.
Minimum 3-years Executive Assistant experience
Experience working in a fast paced environment
Microsoft Suite experience; including PowerPoint and Excel required
Project Management experience a plus.
Strong oral and written communication required
Self-starter
College or trade school experience desirable
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