• Southwest Airlines Careers | Station Administrative Coordinator Job, Dallas

    Location Dallas, TX, USA

    Job Description

    Responsible for successfully delivering upon the day to day operational support needs, including but not limited to, document processing, meeting and event planning, accountable documents maintenance, general clerical duties, and support of local Station Leadership. .

    Your main responsibilities in this role include the following:

    Duties and Responsibilities

    • Must be able to meet any physical ability requirements listed on this description.

    • May perform other job duties as directed by Employee's Leaders.

    • Provides friendly service to and maintains positive relationships with all internal and external Customers.

    • General clerical tasks such as filing, distribution of miscellaneous items/documents, answering phones, mail processing, etc.

    • Responsible for station financials including verification of monies received from Station Sales, preparation of bank deposits, reconciliation and maintenance of petties, etc.

    • Processes and reconcile expense reports and invoices in preparation for approval of all accounts payable.

    • Processes, verifies and balances Leader's purchasing card as needed. Audits and provides balancing report to Leader weekly or as needed.

    • Order, maintain, distribute and audit all accountable documents.

    • Prepare and process station level pass requests.

    • Maintenance of station and staff phone lists, org charts, conference room schedules, etc.

    • Meeting, event, and luncheon planning and support.

    • Provides oversight and maintenance of Employee files.

    • Serves as primary resource for ensuring Internal Customer Care notifications are completed.

    • Provides support to Station Leadership.

    • Disseminates correspondence and information as required through Company email and board mail.

    • Procurement and distribution of Station supplies.

    • Miscellaneous station duties such as coordination of station keys, badge distribution, parking administration, etc..

    • Prepares detailed recurring reporting for non-operational procedures.

    • Responsible for maintaining the integrity of confidential, proprietary, and sensitive Company and personal information.

    Job Requirements

    • Demonstrated experience using Microsoft Office products - Word, PowerPoint, Outlook, and Excel proficiency required.

    • Demonstrates the ability to deliver high quality results when contributing as an individual or member of a Team, including when under tight time constraints and/or while dealing with competing priorities.

    • Self-motivated with the ability to work with minimal direct supervision.

    • Demonstrates good judgement when given confidential/sensitive information.

    • Exhibits the ability to listen actively and attentively, take notes, and organize meeting materials.

    • Comfortable and articulate delivering formal communication, written and verbal, to various levels of the organization including Customers, subject matter experts, and Leaders.

    • Ability to organize and balance multiple concurrent tasks/assignments while maintaining a high degree of accuracy, attention to detail, and timely delivery.

    • Ability to plan and support special events such as luncheons, meetings, etc.

    • Effectively follows Leadership direction

    • Required: High School Diploma or GED

    • Administrative experience preferred

    • Ability to perform physical activities such as lifting (30lbs), sitting, standing, and bending related to filing.


    • Must maintain a well-groomed appearance per Company appearance standards as described in established guidelines

    • Must be a U.S. citizen or have authorization to work in the United States as defined by the Immigration Reform Act of 1986

    • Must be at least 18 years of age

    • Must be able to comply with Company attendance standards as described in established guidelines

    • Must be fully vaccinated against COVID-19 by start date to comply with Executive Order 14042, which requires employees of federal contractors to be fully vaccinated against COVID-19

    Job Details

    Company: Southwest Airlines

    Employment Type: Full-time

    Job Location: Dallas, Texas, United States

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