Job Description
Duties and Responsibilities
Your main responsibilities in this role include the following:
Responsibility for accounting and finance functions relating to expenses, accounts payable, banking, etc. for Emirates Holidays in UK&I, Germany and Scandinavia.
Responsible for managing the Accounts Payable function and ensure the accurate and timely processing/reconciliation of financial transactions, as per EKH's financial procedures and in adherence with local legislation.
Control the payables function to ensure that payments are appropriately authorized, and accurate/ timely credit period is fully availed of and supplier dues paid if only fully justified.
Ensure invoices received from suppliers are processed in a timely fashion, to accurately reflect EKH’s liabilities to creditors.
Ensure rate verification is performed on invoices in a timely way.
Review supplier templates to ensure data is accurate and updated so that invoices are processed to the correct category and expense.
Perform month on month and year on year expense analysis monthly to present to Finance Manager. Ensure reason for variances are clearly documented.
Proactively ensure that supplier contracts are in place, work with suppliers to update expired contracts and ensure contracts are updated in the required systems.
Ensure that suppliers without contracts are reviewed and approved by HO accordingly. Ensure list is updated as per guidelines.
Rationalise number of suppliers and ensure appointment of new suppliers is in line with guidelines.
Proactively switch from paper invoices to EDI format with suppliers to streamline process.
Review payment run to ensure suppliers are paid on time.
Review bank statements and ensure all AP transactions are accounted and reconciled daily.
Run exception reports to ensure integrity of information posted and correct errors before month end.
Respond to supplier queries in an efficient and professional manner.
Processing staff expense claims in an efficient and timely manner and in line with company policy.
Provide statistical & productivity analysis as may be required by Finance Manager from time to time and organize and perform required accounting routines especially during month/year end. To help in month end accounts preparation including posting of accruals, month end journals and reconciliations.
Assistance in audit preparation.
Supervise the team through proactive interaction, regular meetings, setting of objectives, and appropriate performance reviews and feedback that improve overall Finance performance.
Liaise with group legal department on Secretarial functions of the company.
Develop finance awareness amongst the non-finance business units through regular meetings so that the Line Managers take financially sound and cost effective decisions. Act as Finance Business Advisor to General Manager and other department heads by ensuring appropriate financial input is provided for key decisions.
Ensure all activities comply with the local laws of UK & Ireland, Germany and Scandinavia and within the terms of company’s authorized business in the UK. Review EKH financial transactions to ensure that local laws and regulations are complied with and legal and contractual liabilities are discharged in full.
Provide training to new finance team members where necessary to ensure they are productive and have the necessary tools/information to conduct their jobs.
Assist the department in other related work as and when necessary.
Job Requirements
Graduate (recognised professional accounting qualification to the standard of Chartered Accountant, CPA or similar preferred)
Extensive professional experience, with hands on experience of managing a Finance function/team.
Advanced accounting knowledge and skills with advanced analytical ability.
Able to demonstrate ability in coaching, motivating and developing staff.
Used to working in a large multinational and dealing with stakeholders in different countries.
Ability to function independently within an established framework and be practical and innovative.
Proven ability to organise a busy work schedule and meet deadlines.
Knowledge of taxation, statutory and compliance requirements.
Comprehensive knowledge of Tour Operator accounting procedures and familiarity with CAA/ABTA/ATOL regulations would be advantageous.
Advanced proficiency in MS Office packages and ERP systems.
Fluent in written and spoken English. Other European and/or Scandinavian languages advantageous.
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