About the Role
We are seeking an Administrative Assistant to support our Line Maintenance team in Kingston on a two-year fixed-term contract. Reporting directly to the Manager, Line Maintenance KIN, you will be the organizational backbone of the department — handling everything from invoice processing and budget tracking to travel coordination and leave records. This is a role for someone who takes confidentiality seriously, communicates clearly, and genuinely enjoys keeping a busy operation running on schedule.
What You Will Be Doing
Documentation and Correspondence – Preparing, reviewing, and distributing written materials and reports on time, ensuring nothing misses a deadline.
Records Management – Organizing and maintaining departmental files in both electronic and hard copy formats, responding to requests, and routing information to the right team members.
Invoicing and Procurement – Reconciling, processing, and submitting invoices for approval according to company policy, while tracking vendor invoices in SAP.
Budget Support – Assisting with the preparation and monitoring of the department's budget.
Employee Coordination – Scheduling ground transportation, arranging duty travel, maintaining leave records (including vacation requests and approvals), and submitting monthly leave liability reports to Human Resources.
Payroll Reporting – Preparing and submitting approved payroll-related reports to HR within established deadlines.
Supplies and Stock – Procuring and maintaining departmental stock and supplies.
Meeting Support – Organizing and coordinating meetings as directed, recording and preparing minutes, and following up to ensure decisions and action items are completed.
What You Need to Qualify
- Minimum of five (5) CXC/GCE Ordinary Level passes, including Mathematics and English
- At least three (3) years of experience in a similar administrative or support role
- Strong proficiency in MS Office Suite — particularly Word, Excel, and Outlook
- Experience using SAP Application Software (an asset; willingness to learn quickly is valued)
- A diploma in Administrative Professional Office Management from an accredited institution (an asset)
The Right Mindset and Work Style
This role operates in a fast-paced, deadline-driven maintenance environment. You will need to be:
- Highly organized, with the ability to set priorities and manage multiple projects simultaneously
- Professional and discreet — you will handle sensitive departmental and employee information
- A strong communicator, both verbally and in writing
- Capable of exercising good judgment and taking initiative with maturity
- Focused on supporting the department's objectives, not just completing tasks
Important Details Before You Apply
This is a fixed-term contract position for a duration of two (2) years. The role is based in Jamaica, and the successful candidate must be legally authorized to reside and work in Jamaica.
All suitable applicants will be subject to a pre-employment medical evaluation, including drug and alcohol testing, as well as a full criminal security and background investigation.
Why Join Caribbean Airlines in This Role?
You will work alongside a dedicated maintenance team at our Kingston operation, gaining hands-on experience with SAP systems, procurement workflows, budget monitoring, and HR coordination. While this is a contract role, it offers solid exposure to airline operations and administrative processes that translate well into longer-term opportunities within aviation.
If you meet the qualifications and are ready to bring your organizational skills to a fast-paced, detail-driven contract role, we encourage you to apply.