About the Role
Ventura Aviation is looking for an Administrative Assistant to join our MRO team in Farmingdale. This is not a typical front-desk role. You will be embedded in the daily operations of an active aircraft maintenance facility, helping keep everything organized — from work orders and parts requests to FAA paperwork and tool calibration records. If you like structure, follow-through, and supporting a team that takes safety and compliance seriously, this is a solid opportunity.
You will report into our maintenance leadership team and work closely with technicians, vendors, and customers. The goal is simple: help minimize aircraft downtime by making sure the administrative side of the operation runs without friction.
What You'll Actually Be Doing?
Work Orders and Estimates (Corridor software):
- Open and close work orders
- Create and modify estimates
- Generate logbook labels and handle filing
- Process parts requests, parts POs, and service POs
Tool Tracking and Compliance:
- Maintain calibration records for all tools
- Support FAA Part 145 compliance by keeping organized records of inspections, training logs, and tool tracking
Customer Interactions:
- Take inbound calls, collect information, and direct it appropriately
- Handle inbound and outbound customer emails
- Send estimates, change orders, and invoices to customers
Parts and Shipping:
- Receive incoming parts shipments
- Help with inventory control
- Search online for parts and contact vendors for price/availability
- Prepare outgoing shipments for end-of-day pickup
Records and Paperwork:
- Scan and upload documents to our cloud-based drive
- File physical paperwork properly (yes, we still have some paper)
- Mail required documents to the FAA
- Organize and maintain currency of employee training records
Process and Procedure Support:
- Help create and document internal processes as needed
- Comply with all internal company policies
- Perform other tasks as assigned from time to time
- Uphold Ventura's core values daily
What We Are Looking For?
Experience with aviation maintenance software is a strong plus — specifically Corridor. If you have used Corridor before, please mention it. If not, we need someone who can learn software quickly.
You should be comfortable working in an MRO environment. That means hearing shop noise, moving between desks and hangar areas, and supporting technicians who are focused on fixing aircraft.
The Must-Haves:
- Strong organizational skills with attention to detail
- Ability to handle multiple tasks without losing accuracy
- Professional communication (phone and email) with customers and vendors
- Comfort with basic office software and ability to learn industry-specific systems
- Reliability — we need someone who shows up and follows through
Why Ventura Aviation?
You will work at a real, working MRO facility near Republic Airport. This is not a remote or hybrid role — you need to be on-site. The team is tight-knit, and the work directly impacts aircraft turnaround times and safety. If you want to build experience in aviation administration while working alongside experienced maintenance professionals, this is a straightforward, honest opportunity.
Compensation: $25–35 per hour, depending on experience.